– To lock an entire inbox, an administrator places a mailbox on the LitigationHoldEnabled property. Because the entire contents of a mailbox are retained, only one dispute archive can be placed in one Inbox at a time. Mimecast Cloud Archive provides a single online repository that consolidates live and archived emails to simplify litigation preparation, legal retention, and compliance management. For example, with an intuitive interface and powerful eDiscovery tools accessible via a web console, Mimecast greatly simplifies the management of legal custody and the response to disputes and SEC 17a 4 compliance requests. Learn more about managing Office 365 legal retention with Mimecast. As email plays an increasingly important evidentiary role in disputes, organizations need a solution that can help minimize the costs and administrative burden of managing legal hold requests. 5. Under Additional actions, click Manage litigation retention. 2.
Select Mailboxes, select the mailbox that you want to archive from the list of user mailboxes, and then click Edit. Mimecast eDiscovery software allows users to find information in seven seconds, improving productivity and providing faster access to information. And by enabling users, compliance and legal teams to find archived information themselves, Mimecast helps IT focus on other strategic priorities. Mimecast provides a cloud-based email archiving, continuity, and security service that seamlessly integrates with the Microsoft platform to provide administrators with the best tools to manage Office 365 security compliance, archiving, backup, and Office 365 Legal Hold. E-discovery can be a challenging process for legal and compliance teams, where much depends on the success of their efforts. The challenges are as follows: Office 365 Litigation Hold can only support organizations with rudimentary legal retention requirements. – Pending mailboxes must be managed by an IT professional through a command-line interface or the Exchange Management Console. Learn more about Legal Hold and Mimecast, as well as Mimecast solutions for government information security. A legal suspension requires that certain e-mail messages be retained and unaltered until they are no longer needed for eDiscovery or litigation. Legal retention requirements apply to both message content and metadata that may provide proof of delivery and other important non-repudiation information.
Any legal retention solution that can`t fully capture this data and make it readily available only adds cost and complexity to IT teams. Mimecast`s all-in-one solution for email archiving, continuity, and security provides powerful tools to streamline case retention in Office 365. As a cloud-based solution, Mimecast is quick and easy to deploy without capital expenditures, and administrators can access Office 365 email retention and litigation hold solutions from a single web-based console. To ensure compliance with Office 365, SEC 17a 4, and other regulations, Mimecast maintains three encrypted and tamper-proof copies of each email and stores them in geographically diverse data centers. Because case retention in Office 365 often requires access not only to email, but also to proof-of-delivery and non-repudiation information, Mimecast collects all metadata in addition to email content. Admins can use Office 365 quick search and eDiscovery tools to speed up the creation of relevant information. And flexible, granular case retention for Office 365 can be automatically enforced across industries. For legal and IT teams managing disputes in Office 365, the tools built into the Microsoft platform may not be robust enough to meet an organization`s email management needs. Every Office 365 Legal Hold solution should be able to minimize the administrative burden of managing email retention, retrieving critical email, and protecting relevant metadata.
When integrated tools for Office 365 Legal Hold aren`t enough to simplify Office 365 eDiscovery and ensure litigation readiness, Mimecast Cloud Archive provides a powerful yet easy-to-use solution that can extend the capabilities of Office 365. 4. Under Litigation Hold, verify that the litigation hold is enabled. In addition to streamlining case retention in Office 365, Mimecast enables case preparation on other platforms and serves as a FINRA and HIPAA-compliant email service. A Notice of Litigation Stay is a letter sent by an organization`s legal department to employees in the event of new or ongoing litigation involving the company. This statement instructs employees to retain physical or electronically stored information (ESI) that may be relevant to the legal matter, and not to destroy or delete it. This is done to obtain information that simplifies the investigative process of a legal team. End users don`t know if their inbox is on litigation hold because it runs seamlessly in the background without interrupting the user`s day-to-day activities. If you`re an administrator with permission to place email mailboxes on litigation hold, you want to verify that the lock is in place and that you`re active: 1. Go to the Exchange admin center and go to Recipients In addition, the right legal retention technology helps administrators effectively manage an email retention program that meets the needs of legal departments and compliance auditors. as well as those of organization and organization and compliance.
their users. With a superior process readiness solution, organizations can more easily avoid delays in recovering critical emails and protect email records from accidental destruction. — Non-IT users cannot implement standby systems themselves. You need IT support. Email plays an important role in many court cases today, as email messages can often indicate the time, knowledge, motivation, and intent of a person`s actions or a company`s transactions. As a result, email retention is heavily regulated across many industries to ensure that electronic communications are accessible for legal and compliance purposes. Without superior tools, managing large email data archives for case retention in Office 365 and creating documents for legal and IT eDiscovery teams can easily become overwhelming. Mimecast Cloud Archive provides a single online repository that consolidates live and archived emails, enabling rapid decision-making in early case assessment processes. Mimecast enables administrators to centrally manage all Office 365 retention periods from a web-based console with the ability to perform near real-time eDiscovery searches for litigation, SEC 17a 4 compliance, and other legal and compliance requirements. The challenge for organizations is to streamline case retention management for Office 365 to reduce costs and reduce the workload for legal and IT teams.